International Medical Corps: Kitting Manual

Types of Kits

 

Wound Care Kits ($15/kit):

This will provide essential first aid items for a family of six including items such as bandages, applicators, gauze roll, Ibuprofen along with other essential medical items.

 

Household Hygiene Kits ($95/kit):

This will provide critical hygiene items for a family of six including shampoo, toothpaste, toothbrushes, and other essential hygiene items.

 

Minimum Number of Volunteers:

For a successful event, International Medical Corps recommends a minimum of 50 volunteers to assemble a minimum of 500 kits. Having at least 50 volunteers ensures the kits will be assembled in the appropriate amount of time.


 

Kitting Stations for Volunteers:

At the event, volunteers will be divided up into stations where they will contribute to different parts in the kitting assembly line, including:

  • Kit assembly: Volunteers assemble all items in the kits (the majority of employees should be at this station – usually 30-60 people)
  • Quality control station: Volunteers conduct a quality control check on each kit, ensuring each kit is standardized and has the right quantity of items (usually 5-7 people)
  • Boxing stations: Volunteers build out the boxes, place the finalized kits in the boxes, and complete the boxing station paperwork (i.e. box labels and kits per box sheet) (usually 5-10 people)

 


 

Event Add-Ons:

International Medical Corps can provide customized banners and banner stations as add-ons to any event, upon request. Please note, partners interested in add-ons must pay for the shipping of these banners. Prices will be quoted based on the location of the event.

The following Add-On banners are some of the banners offered, though the content/type of banner will change based on the type of kit your team assembles. Below are some sample banners and stations:

Clean Water Station – Jerry Can/Water Carrying Experience
• For this interactive engagement station, we invite your employees to carry a Jerry Can filled with water, so they can experience the burden of traveling great distances to access clean water, every day.
• This station comes with two banners and two Jerry Cans and invites the participants to take photos and share it on social media.
• You will need to fill the Jerry Cans with Water.


Saving Lives Together Station: The Importance of Hygiene Kits
• The focus of this station is our work together – how partnership is creating impact globally.
• This station invites the participants to learn more about International Medical Corps’ work as a Global First Responder and how proud we are to partner with you to support disaster response worldwide.
• Many companies choose to take their group photos in front of this station.


Snap and Share Station (for selfies to post on Social Media)
• This station teaches the participants more about International Medical Corps life-saving work, with a focus on recent responses, including our response to 2016’s Hurricane Matthew in Haiti.
• Participants will learn how difficult it can be to access clean water, and how critical hygiene kits are to response efforts.
• Participants are encouraged to take a photo here with their completed hygiene kits.
• This station provides another great opportunity to snap a photo to share on social media.


 

Roles and Responsibilities

 

What are my responsibilities as a JPMC Event Coordinator?

  • Create Event on Good Works. Advertise and Recruit Volunteers
  • Liaise with IMC contacts
  • Coordinate with the appropriate mailroom for delivery and pick-up of Kit materials
  • Provide IMC with the proper shipping address
  • With your quality control checklist, conduct a thorough review of all materials once they arrive. With a 4 week lead time, in the event there are damaged or missing supplies, there should be enough time to resolve any issues
  • Print, review and understand all required logistics documents emailed by IMC prior to the event
  • Set up and stage the event space
  • Have items such as tape, scissors and extra printed sheet inserts and logistics documents on hand at the Event, according to the Event-day checklist provided by Organization
  • Providing signed documents for the Packing List, Pro Forma and Donation Letters after the event within 48 hours of the completed event in order for IMC to ensure timely pick-up and shipping of to their final destinations

What are International Medical Corps’ Responsibilities in executing the event?

  • Initiating calls to walk JPMC Event Coordinator through the kitting event process, including a separate call to discuss the logistics of the event and documentation required
  • Work with JPMC Event Coordinator to ensure the order for all kit supplies is placed in time, with proper address and contact information
  • Procure and send all kit materials and boxes to JPMC agreed upon event location
  • Email logistics documents such as kit inserts, box labels, and other logistics documents that need to be printed in advance of the event
  • Provide an IMC Representative at each event to support the execution of the project alongside the JPMC event coordinator
  • Pick up the boxes on agreed upon time and ship all contents to warehouse and later, destination
  • Report back to JPMC destination and quantity of the kits that were delivered